ORCID FAQ

An ORCID iD is a persistent (i.e. portable throughout one's career) digital numeric identifier that disambiguates a researcher from every other researcher.  Through integration in key research workflows such as manuscript and grant submission, ORCID supports automated linkages between the researcher and his or her professional activities.  This ensures that each person’s work is properly attributed and recognized. ORCID is the organization; ORCID iD is the identifier.  Well over 3 million ORCID iDs have been issued to date. ORCID is an open, non-profit, community-driven organization that works in collaboration with other stakeholders in the research community, including publishers, funders, repositories, universities, and societies. In short, ORCID provides a registry of unique identifiers for people in the research community, as well as an API that allows the community to embed identifiers in research systems and workflows.  (An API, or Application Programming Interface, is a set of programming instructions that allow systems to talk to one another and interoperate.)
Go to your Rutgers Personal Contact Information page (https://personalinfo.rutgers.edu) and select the ORCID tab, also the page can be accessed by going to myRutgers portal and using the ORCID tile in the myApps tab.  Then follow the prompts.  Creating an ORCID iD from this Rutgers page will allow your ORCID iD to display in the Rutgers Directory and other Rutgers systems, and will allow you to sign on to ORCID and other systems (e.g., manuscript and grant submission systems) with your NetID.
If you already have an ORCID iD, you need to connect it to your Rutgers account; this is a one-time process. Go to your Rutgers Personal Contact Information page (https://personalinfo.rutgers.edu) and select the ORCID tab. Follow the prompts. This will allow your ORCID iD to display in the Rutgers Directory and other Rutgers systems, and will allow you to sign on to ORCID and other publishers' and funders' systems (e.g., manuscript and grant submission systems) with your NetID.
Hundreds of Rutgers affiliates already have an ORCID iD, and ORCID became a topic of discussion in the Committee on Institutional Cooperation (CIC, now the Big Ten Academic Alliance, BTAA) in 2014. In March 2015, the Research, and Graduate and Professional Education Committee of the Rutgers University Senate was charged with looking into a University-wide ORCID implementation, and the work commenced that fall. The Senate report, delivered February 2016, recommended that Rutgers join the CIC (BTAA) ORCID consortium, and that an ORCID Implementation Working Group be charged to develop an implementation plan. The ORCID consortium reduces costs for implementation tools and enables Rutgers to consult with other Big Ten institutions developing best practices for ORCID implementation.
ORCID membership allows access to the Member API that allows Rutgers to synchronize ORCID record data with Rutgers systems, helping to reduce the reporting burden for researchers, and improving data quality for everyone. This helps achieve the goal of "enter once, reuse often." Member organizations that serve as trusted parties may also push updates to ORCID. This may streamline the work needed to keep research information up-to-date. ORCID membership under the BTAA consortial license agreement allows participation in the BTAA community of practice, provides technical support, assists with outreach via a group approach to implementation, and reduces costs.
Up until now, there has not been a good way to reliably link researchers with their professional activities and scholarly output. Researchers want to know that people can find their work throughout their career, even through changes of name and institutional affiliation. Name ambiguity is a major problem; one researcher may have multiple variant names, and many people can share the same name. At the University of Michigan for example, two dozen faculty are "J. Lee." A name alone is not enough to identify an author for accurate attribution of a work, but a unique identifier is. Because ORCID is an open, universal identifier system, rather than a proprietary one, ORCID can reach across a variety of systems, disciplines, research sectors and national boundaries. An ORCID iD is of value at every stage of an individual's career, even starting graduate students off with a scholarly identity when they complete their dissertations.
ORCID is evolving from a useful tool to a necessary element of research. It has already been integrated into the systems of various publishers, funders, research institutions, manuscript submission systems (e.g., ScholarOne), and CRIS vendors (e.g. Symplectic, Elsevier's PURE, Thomson Reuters' Converis). ORCID receives sponsorship from many major publishers, including Elsevier, PLOS, SAGE, Springer, Taylor and Francis Group, and Wiley (for a complete list, see http://orcid.org/about/community/sponsors). Many publishers (including AAAS, the American Geophysical Union, eLife, EMBO, Hindawi, IEEE, PLOS, and the Royal Society) now require authors to use an ORCID iD during the publication process. Country-wide adoptions include Australia, Denmark, Italy, Portugal, and United Kingdom.

ORCID is supported by a number of professional societies, including American Chemical Society, American Institute of Physics, American Physical Society, Association of Computing Machinery, American Astronomical Society, and American Psychological Association. For a complete list, see http://orcid.org/about/community/sponsors.
Researchers interact with many different information systems, which can and should work together. Because ORCID is an open, collaborative effort, its source code is readily available for other institutions and systems to use. ORCID's capabilities for interoperability have enabled its integration into many components of the research landscape. ORCID can integrate with grants and contracts databases, HR systems, and authentication/authorization databases. It is rapidly becoming embedded into existing research workflows, data systems, and other identifier systems, such as ResearcherID (Thomson Reuters) and Scopus Author ID (Elsevier). ORCID has broad support from all segments of the research community, including funders and publishers. ORCID has advantages over "competing" identifier systems in that it is non-proprietary (unlike ResearcherID and Scopus Author ID), and it is capable of large-scale implementation.

ORCID can also link with SOAR (Scholarly Open Access at Rutgers), the scholarship portal of the University's institutional repository. SOAR has already integrated ORCID, allowing authors to update their profiles with their ORCID iDs, which are then captured and inherited into the metadata with each new deposit. ORCID can auto-update very quickly from SOAR deposits; ORCID's service uses the SOAR DOI to pull the paper right into the author's ORCID profile. This expands the reach of the author’s publication while simultaneously helping to populate the author's ORCID record.

Scholars want to minimize redundant data entry, be it in biosketches, scholarly networking tools, or promotion/tenure documentation. By linking with these other systems, ORCID iD helps individuals reduce repetitive data entry. Embedding of ORCID iDs is becoming more and more widespread, such as in researcher profile systems, manuscript submission systems, and grant application systems.

The National Institutes of Health have incorporated ORCID iDs into SciENcv (the researcher profile system for individuals associated with federally funded research) and the National Science Foundation has incorporated them into FastLane, its grant submission system. The number of funders actually mandating use of ORCID iD is increasing, and currently includes Autism Speaks, the U.S. Department of Transportation, NIHR in the UK, and Wellcome Trust. As funding agencies begin requiring ORCID, an ORCID iD could be used to associate a grant with its associated publications, facilitating tracking of compliance with federal funder public access mandates.

For research institutions, ORCID implementation brings more scholars into ORCID participation. Current member universities of the BTAA consortium include Michigan State University, Northwestern, Ohio State University, Penn State University, Purdue University, Rutgers, University of Illinois, University of Iowa, University of Maryland, University of Michigan, University of Minnesota, and University of Wisconsin.

ORCID at Rutgers – KNOWN ISSUES and ANNOUNCEMENTS

  • KNOWN ISSUE – If you choose to make your name private in your ORCID record, then this results in an error when trying to “create or connect” your ORCID iD from the Rutgers Personal Information (PI) application since the PI application is not able to retrieve your ORCID iD. We are working on this issue and will provide an upcoming update.
  • ANNOUNCEMENT for Tuesday, July 18th – Please be aware of an upcoming change to the enterprise Shibboleth system affecting Single Sign On (SSO) at Rutgers. This SSO work is scheduled on Tuesday, July 18th and is expected to be transparent to the ORCID implemenation in the Personal Information (PI) application. Should there be any questions, concerns or issues, then please feel free to contact the Rutgers Campus Help Desk.