Faculty & Staff Service Catalog

  Faculty & Staff Service Catalog

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Graduate Admissions Applicant – Administration
Administrative staff can use this site to maintain Program information that appears on the web and administer applications submitted on the web.
Undergraduate Admissions Applicant – Administration
Admission Application administration functions are administered from https://admissionservices.rutgers.edu/ugrad/admin/menu.adm. Functions include viewing submitted and in progress applications along with student admission status, maintenance for application help text instructions, School and Program closings, Application Image document printing, Cycle Date settings, School Advisories maintenance and administrative security maintenance.

Accounting & Billing

Administrative Systems Procure to Pay
Authorized individuals are able to requisition goods and services.
Student Accounting Statement of Accounts – Administration
Authorized Administrators may view a student’s Statement of Account.
Student Accounting Transaction Updates – Administration
Authorized Administrators may maintain student transaction and accounting information from this site.
Student Financial Hold Information – Administration
Authorized Administrators may view a student’s financial hold information.

Scheduling & Registration

Catalog Navigator
Catalog Navigator is an online catalog content management system used by University Relations Creative Services.
Course Schedule Notes – Administration
Course Schedule Notes application allows the members of University Scheduling Office to add notes which would appear on Online Schedule of Classes and in the printed Schedule of classes.
Course Scheduling System
This application is used by departments to schedule courses for future semesters.
Course Synopsis System
Authorized users may enter/maintain the URL address of specific course synopsis pages. The URL address entered by the authorized user will provide a link for students from the Schedule of Classes web page to the departmental synopsis page.
Degree Audit Tool – Rutgers Degree Navigator
Authorized users may access the Rutgers undergraduate degree audit and advising tool.
Degree Navigator Editor
Provides authorized staff the ability to maintain degree requirements necessary for the Degree Audit system to reflect academic progress to students and student advisors
First Year Sectioning System
Authorized users may enter/maintain course sections for newly admitted first term students.

Rosters, Grades and Transcripts

Class Rosters/Grade Submission
Authorized persons can view, download and administer their class rosters. They can also submit warnings and final grades.
Student Grades & Transcripts – Administration
Authorized Administrators may view actively registered students’ grades and/or full transcripts at this site.
Transcript/Enrollment Certification Requests
Authorized users can request an official transcript, a verification of enrollment, or a recent term grade report for currently enrolled students, alumni or former students.

Identity Services

Emergency Faculty/Staff NetID Request
OIT will provide Emergency NetIDs to employees with Social Security Numbers who need access to electronic services to perform their assigned duties and whose on-boarding process has been delayed.
Guest Request System
Rutgers Guest Request System is an enterprise self-service tool that enables the University Guests to submit their requests to obtain a digital identity, used to access University online services.
Activate your Network ID to use many common Rutgers services, or look up an active NetID

Personal Information

Address Record Update
Faculty and staff can update their home address, work and home telephone numbers, emergency contact information, and email address at this site.
Personal Information Update
Faculty and staff can update their emergency text message phone number, personal and employee email addresses, personal URL and preferred name at this site. Employee email address, personal URL and preferred name are displayed on the Rutgers Online Directory.

Data Access & Reporting

Agreement for Accessing University Information
Faculty and staff agreement that university information may be shared only with other employees or others who have a need to know this information in order to perform their duties on behalf of the University.
Step by step instructions on how authorized users may view reports on the CA-VIEW subsystem found on TSO.
Data Dictionaries
Users may search at this site for the values and detailed descriptions of data dictionary elements using keywords or other selection criteria. Available dictionaries: SRDB, Scheduling, Course History, CARS, SHOTS, Admissions, Financial Aid.
Data Request
Information on the steps to request student data from EAS maintained data warehouses.
Discoverer Plus
Discoverer Plus is a data query tool that allows for a flexible access to data contained in our systems. Discoverer Plus allows you to analyze and manipulate data from large existing databases and produce reports. It enables users to create, query, graph, and export reports and data. For User Guides and other helpful documentation, click here https://ess.rutgers.edu/manuals.html.
Discoverer Viewer
Discoverer Viewer is a data query tool that allows for a flexible access to data contained in our systems. It enables users to run, view, graph, and export data from pre-existing reports created by users of Discoverer Plus. Users can interact with their data by changing layouts, sorts, and specifying parameters. For User Guides and other helpful documentation, click here https://ess.rutgers.edu/manuals.html.
People Database – Authorized Administrative (privilege) View
Authorized administrators may view person information on the Rutgers People Database.
People Database – Authorized Deans View
Authorized administrators may view student demographic, address, course and emergency contact information.
Student/Exchange Visitor Information System (SEVIS)
Authorized administrators in New Brunswick, Camden, and Newark may produce Immigration and Naturalization Service (INS) forms and update student and/or exchange visitor information to send to the INS to track international students, scholars and their dependents who hold F-1, F-2, J-1, or J-2 non-immigrant status.

Human Resources

Recruitment, Onboarding and Classification System (ROCS)
HR’s new recruitment, hiring and onboarding tool.

Parking and Transportation

Parking and Transportation (New Brunswick)
Faculty and staff can access New Brunswick transportation services, including citation payment and F/S permits.
University Calendar of Events
The online RU Events system is the central location for information about events of interest to the Rutgers community.
University Units Search
Locate colleges, schools, departments, units at Rutgers. List faculty and staff associated with these colleges, schools, departments and units using a valid NetId.
Rutgers Online Directory
Locate a Student, Faculty, or Staff member at Rutgers.

Portal and Apps

myRutgers Portal
myRutgers is the personal, customizable, web-based informational portal to Rutgers University and is available to all Rutgers students, faculty and staff.
ScarletApps (Google Apps for Education)
Activate your GoogleApps for Rutgers account